Privacy Policy on Personal Data Processing
- General Provisions
This privacy policy has been prepared in accordance with the requirements of Federal Law No. 152-FZ of July 27, 2006 “On Personal Data” (hereinafter referred to as the Law on Personal Data) and defines the procedure for processing personal data and measures taken to ensure the security of personal data by Rapid Cargo Logistics (hereinafter referred to as the Operator).
1.1. The Operator’s primary objective and condition for carrying out its activities is to observe the rights and freedoms of individuals and citizens in processing their personal data, including the protection of the rights to privacy, personal and family secrecy.
1.2. This policy of the Operator regarding the processing of personal data (hereinafter referred to as the Policy) applies to all information that the Operator may obtain about visitors to the website https://rcl-cargo.ru/.
- Basic Terms Used in the Policy
2.1. Automated processing of personal data — processing of personal data using computer technology.
2.2. Blocking of personal data — temporary suspension of the processing of personal data (unless processing is necessary to clarify the data).
2.3. Website — a set of graphic and informational materials, as well as computer programs and databases that ensure their availability online at https://rcl-cargo.ru/.
2.4. Personal data information system — a set of personal data contained in databases and the information technologies and technical means that ensure their processing.
2.5. Depersonalization of personal data — actions that make it impossible to identify a specific user or other subject of personal data without additional information.
2.6. Processing of personal data — any action (operation) or set of actions performed with or without the use of automation tools with personal data, including collection, recording, systematization, accumulation, storage, updating, retrieval, use, transfer, depersonalization, blocking, deletion, or destruction.
2.7. Operator — a government body, municipal body, legal or natural person who organizes and/or carries out the processing of personal data and determines the purposes of processing, the composition of the data to be processed, and the actions performed with the data.
2.8. Personal data — any information relating directly or indirectly to a specific or identifiable User of the website https://rcl-cargo.ru/.
2.9. Personal data authorized for dissemination — personal data that the subject has consented to make publicly available in the manner prescribed by the Law on Personal Data.
2.10. User — any visitor to the website https://rcl-cargo.ru/.
2.11. Provision of personal data — actions aimed at disclosing personal data to a specific person or group of persons.
2.12. Distribution of personal data — any actions aimed at disclosing personal data to an indefinite number of persons or granting access to it, including publication in the media, posting in telecommunication networks, or providing access by any other means.
2.13. Cross-border transfer of personal data — transfer of personal data to the territory of a foreign state to its authorities, a foreign natural person, or a foreign legal entity.
2.14. Destruction of personal data — any actions resulting in the irreversible destruction of personal data without the possibility of restoring it in the personal data information system and/or destruction of tangible media containing personal data. - Main Rights and Obligations of the Operator
3.1. The Operator has the right to:
— receive accurate information and/or documents containing personal data from the subject;
— continue processing personal data without the subject’s consent in cases stipulated by the Law on Personal Data;
— independently determine the composition and list of measures necessary to fulfill the obligations prescribed by the Law on Personal Data.
3.2. The Operator is obliged to:
— provide the subject with information regarding the processing of their personal data upon request;
— organize the processing of personal data in accordance with applicable Russian law;
— respond to requests from personal data subjects and their legal representatives as required by law;
— notify the authorized data protection authority upon request within 10 days;
— publish or otherwise provide unrestricted access to this Policy;
— take legal, organizational, and technical measures to protect personal data from unauthorized access, destruction, alteration, blocking, copying, provision, distribution, and other unlawful actions;
— stop the processing and destroy personal data in the manner prescribed by the Law on Personal Data;
— fulfill other obligations established by law.
4. Main Rights and Obligations of Personal Data Subjects
4.1. Personal data subjects have the right to:
— receive information regarding the processing of their personal data, except in cases provided for by federal laws. The information is provided by the Operator in an accessible form and should not contain personal data related to other personal data subjects, except in cases where there are legal grounds for disclosing such data;
— demand that the Operator clarify, block, or destroy their personal data if it is incomplete, outdated, inaccurate, unlawfully obtained, or unnecessary for the stated purposes of processing, as well as take legal measures to protect their rights;
— require prior consent for the processing of personal data for the promotion of goods, works, and services in the market;
— withdraw their consent to the processing of personal data and request the cessation of such processing;
— appeal unlawful actions or omissions of the Operator in the processing of personal data to the authorized data protection authority or in court;
— exercise other rights provided for by Russian legislation.
4.2. Personal data subjects are obliged to:
— provide accurate information about themselves to the Operator;
— inform the Operator about updates or changes to their personal data.
4.3. Individuals who provide inaccurate information about themselves, or information about another personal data subject without their consent, are liable in accordance with Russian law.
5. Principles of Personal Data Processing
5.1. The processing of personal data is carried out on a lawful and fair basis.
5.2. The processing of personal data is limited to achieving specific, pre-determined, and legitimate purposes. Processing that is incompatible with the purposes of collecting personal data is not permitted.
5.3. Combining databases containing personal data, the processing of which is carried out for purposes incompatible with each other, is not permitted.
5.4. Only personal data that meets the purposes of its processing is subject to processing.
5.5. The content and scope of processed personal data must correspond to the stated purposes of processing. Processing excessive personal data in relation to the stated purposes is not permitted.
5.6. When processing personal data, accuracy, sufficiency, and, where necessary, relevance of the data to the purposes of processing must be ensured. The Operator must take necessary measures to remove or clarify incomplete or inaccurate data.
5.7. Personal data must be stored in a form that allows identifying the subject for no longer than required for the purposes of processing, unless a longer period is established by federal law or by a contract. Personal data must be destroyed or depersonalized once the purposes of processing are achieved or if the need for achieving these purposes is lost, unless otherwise provided by law.
6. Purposes of Personal Data Processing
Purpose: Informing the User by sending emails
Personal data: surname, first name, patronymic, phone numbers
Legal grounds: the Operator’s incorporation documents, contracts between the Operator and the personal data subject
Types of processing: collection, recording, systematization, accumulation, storage, destruction, and depersonalization of personal data
7. Conditions for Processing Personal Data
7.1. Personal data is processed with the consent of the personal data subject.
7.2. Processing is necessary to achieve purposes provided for by international treaties or laws of the Russian Federation, to fulfill the functions and duties of the Operator under the law.
7.3. Processing is necessary for the administration of justice, execution of court orders, or acts of other authorities.
7.4. Processing is necessary for the performance of a contract to which the subject is a party or beneficiary, or for concluding such a contract at the subject’s initiative.
7.5. Processing is necessary for the legitimate interests of the Operator or third parties, provided this does not violate the rights and freedoms of the personal data subject.
7.6. Processing is carried out for publicly available personal data provided by the subject.
7.7. Processing is carried out for data required to be published or disclosed by law.
8. Procedure for Collection, Storage, Transfer, and Other Types of Processing of Personal Data
The security of personal data processed by the Operator is ensured by implementing legal, organizational, and technical measures necessary to fully comply with the requirements of current legislation in the field of personal data protection.
8.1. The Operator ensures the security of personal data and takes all possible measures to exclude access to personal data by unauthorized persons.
8.2. The User’s personal data will never, under any circumstances, be transferred to third parties, except in cases related to the execution of current legislation or if the personal data subject has given consent to the Operator to transfer the data to a third party for the performance of obligations under a civil law contract.
8.3. In the event of inaccuracies in personal data, the User can update them independently by sending the Operator a notification to the Operator’s email address info@rcl-cargo.ru marked “Updating personal data.”
8.4. The period of processing personal data is determined by the achievement of the purposes for which the personal data was collected, unless another period is provided for by the contract or current legislation.
The User may revoke their consent to the processing of personal data at any time by sending the Operator a notification via email to the Operator’s email address info@rcl-cargo.ru marked “Withdrawal of consent to the processing of personal data.”
8.5. All information collected by third-party services, including payment systems, communication tools, and other service providers, is stored and processed by these persons (Operators) in accordance with their User Agreements and Privacy Policies. The personal data subject and/or the User must familiarize themselves with these documents. The Operator is not responsible for the actions of third parties, including those mentioned in this paragraph.
8.6. Restrictions set by the personal data subject on the transfer (except for granting access), as well as on the processing or conditions of processing (except for obtaining access) of personal data permitted for distribution, do not apply in cases of processing personal data in state, public, and other public interests defined by the legislation of the Russian Federation.
8.7. When processing personal data, the Operator ensures the confidentiality of personal data.
8.8. The Operator stores personal data in a form that allows determining the subject of personal data for no longer than required by the purposes of processing, unless the storage period for personal data is established by federal law, a contract to which the personal data subject is a party, beneficiary, or guarantor.
8.9. Grounds for termination of personal data processing may include the achievement of the purposes of personal data processing, the expiration of the consent period of the personal data subject, withdrawal of consent by the personal data subject, or a request to stop the processing of personal data, as well as detection of unlawful processing of personal data.
9. List of Actions Performed by the Operator with the Received Personal Data
9.1. The Operator performs collection, recording, systematization, accumulation, storage, clarification (updating, modification), retrieval, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, and destruction of personal data.
9.2. The Operator carries out automated processing of personal data with the receipt and/or transfer of the received information via information and telecommunication networks or without such.
10. Cross-Border Transfer of Personal Data
10.1. Before starting activities involving the cross-border transfer of personal data, the Operator is obliged to notify the authorized body for the protection of the rights of personal data subjects of its intention to carry out cross-border transfer of personal data (such notification is sent separately from the notification of the intention to process personal data).
10.2. Before submitting the above-mentioned notification, the Operator is obliged to obtain from the authorities of a foreign state, foreign individuals, or foreign legal entities to whom it is planned to transfer personal data across borders, the relevant information.
11. Confidentiality of Personal Data
The Operator and other persons who have obtained access to personal data are obliged not to disclose to third parties and not to distribute personal data without the consent of the personal data subject, unless otherwise provided by federal law.
12. Final Provisions
12.1. The User may receive any explanations on matters concerning the processing of their personal data by contacting the Operator via email at info@rcl-cargo.ru.
12.2. Any changes to the Operator’s personal data processing policy will be reflected in this document. The Policy is valid indefinitely until replaced by a new version.
12.3. The current version of the Policy is freely available on the Internet at https://rcl-cargo.ru/privacy-policy/.